A bridal shower is a special pre-wedding event where friends and family celebrate the bride-to-be with gifts, games, and heartfelt moments. Whether you’re planning a traditional gathering or a modern take on this beloved tradition, this how to plan a bridal shower template will walk you through every step of the process, incorporating insights from reputable sources. Keep scrolling to the end to download a free bridal shower planning checklist PDF to help make your planning journey a breeze.

Bridal shower planning checklist pdf image features a woman holding a checklist and looking at her smart phone

1. The History & Purpose of a Bridal Shower

A bridal shower is a gift-giving party traditionally held for a bride-to-be before her wedding. The custom originated in the 19th century as a way to help brides who lacked a dowry, ensuring they had what they needed for marriage. Today, bridal showers are less about financial assistance and more about celebrating the bride with loved ones. Source: Wikipedia – Bridal Shower

2. Who Hosts & Pays for the Bridal Shower?

Traditionally, the maid of honor or bridesmaids host the bridal shower, but today, close friends, family members, or even co-workers may take on the role. The host typically covers the costs, but in some cases, multiple people contribute to the event expenses. Source: Brides – Bridal Shower Etiquette

3. Setting the Budget & Guest List

Budget Planning

Determine the budget early on by factoring in venue, invitations, decorations, food, games, and favors. Costs can range from $20 per guest for a casual brunch to over $100 per guest for a high-end event. Source: WeddingWire – How to Plan a Bridal Shower

Who to Invite

The guest list should include close family, bridesmaids, and friends. Only invite people who are also invited to the wedding to avoid awkward situations. Source: Martha Stewart – Bridal Shower Checklist

4. Choosing a Theme & Venue

Popular Bridal Shower Themes

  • Coffee Theme – Charming with modern coffee mugs and rustic decor.
  • Brunch & Mimosas – Perfect for a mid-morning gathering with gourmet pastries.
  • Spa Retreat – A relaxing day of pampering for the bride and guests.
  • Tropical Luau – A fun, beachy vibe with fruity cocktails.

Source: Salvatore’s Chicago – Bridal Shower Planning Guide

Choosing the Venue

  • At Home – Great for intimate gatherings.
  • Restaurants or Coffee Houses – Easy, with built-in catering.
  • Outdoor Parks or Gardens – Beautiful for spring and summer showers.

Source: Brides – Modern Wedding Etiquette in 2024

5. Sending Invitations

Invitations should be sent 6-8 weeks before the event. You can opt for printed invitations or digital ones via email or platforms like Evite. Source: WeddingWire – How to Plan a Bridal Shower

6. Food & Drinks

The menu should align with the time of day:

  • Brunch: Quiche, fresh fruit, muffins, coffee, mimosas.
  • Lunch or Afternoon Tea: Finger sandwiches, pastries, tea, champagne.
  • Cocktail Party: Hors d’oeuvres, signature cocktails, a dessert bar.

Source: Martha Stewart – Bridal Shower Checklist

7. Fun Bridal Shower Games & Activities

  • Bridal Bingo – Guests mark off gifts on their cards as the bride opens presents.
  • Wedding Trivia – A fun quiz about the couple.
  • What’s in Your Purse? – A points-based game for common purse items.
  • Advice Cards – Guests share marriage advice with the bride.

Source: WeddingWire – How to Plan a Bridal Shower

8. The Gift Opening Tradition

One of the highlights of a bridal shower is the gift-opening session. Assign someone to keep track of gifts for thank-you notes. Some modern showers skip this tradition in favor of a “display shower,” where gifts are unwrapped and set out for viewing. Source: Brides – Bridal Shower Etiquette

9. Party Favors for Guests

Send guests home with a small token of appreciation, such as:

  • Mini candles
  • Personalized cookies
  • Succulents or small plants
  • Handmade soaps

Source: WeddingWire – How to Plan a Bridal Shower

10. Capturing the Memories

Hire a photographer or set up a DIY photo booth with themed props to document the day. Encourage guests to use a custom hashtag when sharing photos on social media.

Source: People – “Sex and the City” Themed Bridal Shower

Final Thoughts

Planning a bridal shower is a beautiful way to celebrate the bride-to-be and bring together loved ones before the big day. Whether you opt for a rustic coffee theme, a fun brunch, or a themed extravaganza, the key is to make it personal and meaningful for the bride. This how to plan a bridal shower template will help ensure every detail is covered, making the planning process smooth and enjoyable.

Do you have any bridal shower planning tips or fun experiences to share? Drop them in the comments below!

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Download your bridal shower planning checklist below:

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